Office Assistant for Brooklyn, NY Office

Secretly Group Seeks Office Assistant for Brooklyn, NY Office

Title: Office Assistant 

Status: Full-time

Hours: 40/week, Monday – Friday, 9am – 6pm

Location: Brooklyn, NY

Company Summary:

Secretly Group is a leading independently owned music company. Secretly's major divisions include record labels Dead Oceans, Ghostly International, Jagjaguwar, and Secretly Canadian, as well Secretly Publishing. Secretly Group is headquartered in Bloomington, IN, with offices in Brooklyn, London, Los Angeles, and additional staff in Paris, Berlin, Amsterdam, and beyond. We release music by artists such as Mitski, Bon Iver, Sharon Van Etten, Phoebe Bridgers, Khruangbin, Angel Olsen, Slowdive, shame, Whitney, and serpentwithfeet.

Position Summary:

Secretly Group seeks an Office Assistant for our Brooklyn, NY office. This is an entry-level position that will undertake a wide variety of tasks including but not limited to office management; clerical functions; screening calls; managing calendars for multiple executives; making travel and meeting arrangements. This is a full-time position with benefits. This role is required to be in-person at our Brooklyn office location. 

Core Job Tasks: 

• Manage and maintain several executive's schedules, appointments, and travel arrangements

• Monitor, screen, respond to, and distribute incoming communications, especially email communications 

• Maintain an optimal workplace environment for all employees including office maintenance & coordinating repairs

• Handle office supply ordering 

• Liaise with internal staff at all levels

• Coordinate and support various projects with staff

• Arrange and coordinate meetings

• Record, transcribe and distribute minutes of meetings

• Perform day-to-day administrative tasks, including occasional runs to post office and UPS/Fed Ex

• Greet scheduled and unscheduled visitors to the office

• Take on additional projects and administrative responsibilities as needs arise 

Requirements:

• Strong organizational, planning skills, and project management skills 

• Ability to manage multiple competing priorities and be adaptable in a fast-paced working environment

• Information gathering and monitoring skills with strong attention to detail 

• Excellent communication and interpersonal skills

• Problem analysis, decision-making ability, and problem-solving skills

• A desire to continually improve the office environment and help others 

• A motivated self-starter 

• Able to handle confidential information 

• Passion for music, familiarity with Secretly Group artist roster

• Experience with Outlook, Excel, and Slack a plus 

• Previous office experience a plus 

SG Services, Inc. Benefits:

• Paid holidays including end of the year closure 

• Paid Time Off policy

• 401K with corporate matching immediately upon enrollment 

• 12 weeks for parental leave after birth or adoption paid at 100% of salary

• Volunteer Hours Matching Policy 

• Employee Assistance Program

• Health insurance: 

  • Maximum one month wait for enrollment in health insurance 

  • Medical plan with PPO & HSA options

  • Dental plan w/rollover benefit (a portion of your unused annual maximum rolls over to the following year) 

  • Vision plan that offers access to over 43,000 provider locations nationwide (including private practice providers and retailers)

  • Free Basic Life insurance and Voluntary Life insurance 

Application Link: https://forms.gle/o22zXq7tJVaVMDNT6

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.