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Publishing Administration Assistant

Secretly Publishing seeks Publishing Administration Assistant

Title: Publishing Administration Assistant

Status: Full-time Non-exempt

Hours: 40/week, Monday - Friday, 9am-6pm 

Location: Bloomington, IN / Chicago, IL / Brooklyn, NY 
Reports to: Secretly Publishing Director of Publishing Administration 

Position summary:

Secretly Publishing is seeking a Publishing Administration Assistant to provide support to its copyright administration & synch licensing team. The ideal candidate will have an understanding of copyright as it pertains to musical compositions and master recordings, a passion for accurate metadata, an aptitude for working with spreadsheets and a keen eye for detail. The role is responsible for a variety of tasks and responsibilities including but not limited to those outlined below. This position requires strong computer skills, flexibility, excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as third party clients and artists.

Core tasks:

• Process publishing royalty statements from various collection partners and ensure accuracy of data

• Work with IT department to set up new collection partners or SP customer statements for ingestion 

• Assist Director of Publishing Administration with collection of assets and metadata, with focus on audio, lyrics & photos

• Assist Director of Publishing Administration with new work registrations and dispute resolutions 

• Organize incoming audio assets and maintain audio library for sync staff (including master & publishing) 

• Handle lyrics delivery to aggregators such as Lyricfind, Musixmatch, etc. and ensure accuracy of lyrics 

• Remind publishing clients to submit live set lists to PROs to maximize performance royalties ahead of quarterly deadlines   

• Assist with copyright registrations

• Undertake new projects as needed 

Ideal Candidate will Possess: 

- Excellent written and verbal skills

- Attention to detail and accuracy

- Proficiency in Microsoft Excel 

- Previous office experience

- Organizational and planning skills with a strong ability to prioritize 

- Basic understanding of music publishing and copyright

- Information gathering and monitoring skills

- Judgment and decision-making ability

- Initiative and adaptability in fast paced environment 

- Passion for music, familiarity with Secretly Group & Secretly Publishing artist roster

- Familiarity with Vistex Music Maestro software preferred, but not required 

SG Services, Inc. Benefits

- Paid holidays including end of the year closure from December 23rd – January 1st 

- Paid Time Off policy

- 401K with corporate matching immediately upon enrollment 

- 12 weeks for parental leave after birth or adoption paid at 100% of salary

- Volunteer Hours Matching Policy 

- Employee Assistance Program

- Health insurance: 

Maximum one month wait for enrollment in health insurance 

Medical plan with PPO & HSA options

Dental plan w/rollover benefit (a portion of your unused annual maximum rolls over to the following year) 

Vision plan that offers access to over 43,000 provider locations nationwide (including private practice providers and retailers)

Free Basic Life insurance and Voluntary Life insurance 


Application Link:  https://forms.gle/szvwz2f7YWgXZpkM7

 All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.


Additional Info

Job Type : Full-Time

Education Level : ""

Experience Level : Entry Level

Job Function : Administrative

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